Ethics Guideline

The Korea Robotics Society serves the robotics profession and society in Korea at large in many ways, among them by publishing journals which present the results of current scientific and engineering research and practice. The service inevitably bears the responsibility of editors, authors, and reviewers to maintain high ethical standards relating to the submittal, review, and publication of manuscripts. In this document, the editors of Journal of Korea Robotics Society present ethical guidelines for persons engaged in the publication, specifically, for editors, authors, and manuscript reviewers.

Research published in Journal of Korea Robotics Society must follow institutional, national, and international guidelines. For policies on research and publication ethics that are not stated in these instructions, "Guidelines on Good Publication Practice (" can be applied.

1. Publication and authorship

Authors must present their original work with genuine data and an objective discussion of its significance. It is primarily authors’ responsibility to the submittal pertaining to the scientific integrity. All sources of funding of the study shall be disclosed in the acknowledgement. The authors should reveal to the editor any potential conflict of interest regarding the funded research, e.g., a consulting or financial interest in a company that might be affected by publication of the results contained in a manuscript. The authors should ensure that no contractual relations or proprietary considerations exist that would affect the publication of information in a submitted manuscript. The submitted manuscript shall not contain plagiarized material or falsified research data. Plagiarism includes the use or presentation of the ideas or words from an existing source or from other researcher without appropriate acknowledgment or citation to that source.


2. Author's responsibilities

- Authorship
Authorship must include and be strictly limited to researchers who have substantially contributed to the reported work. To qualify for authorship, a researcher should have made a substantial contribution to the design of the study, or to the production, analysis or interpretation of the results. Authors should also have been involved in the preparation and have approved the submittal. Those who contributed to the work but do not qualify for authorship should be listed in the acknowledgment. Any change to the author list should be approved by all authors including any who have been removed from the list. The corresponding author should act as a point of contact between the editor and the other authors and should keep co-authors informed and involve them in major decisions about the publication (e.g. in the rebuttal process).

- Validity of all data in article
Data fabrication and image manipulation are not acceptable. Image files must not be manipulated or adjusted in any way that could lead to misinterpretation of the information provided by the original image. Illegitimate manipulation includes: 1) introduction, enhancement, moving, or removing features from the original image; 2) grouping of images that should obviously be presented separately; or 3) modifying the contrast, brightness or color balance to obscure, eliminate or enhance some critical information. If illegitimate image manipulation is identified and confirmed during the peer review process, we may reject the manuscript. If illegitimate image manipulation is identified and confirmed after publication, we may correct or retract the paper.

- Retractions or corrections of mistakes
If errors and inaccuracies are found by the authors after publication of their paper, they need to be promptly communicated to the editors of this journal so that appropriate actions can be taken. Specific cases are given as follows.

i) Addenda:
If crucial results were unintentionally omitted from the original publication, the original article can be amended through an Addendum reporting these previously omitted results. The Addendum will be published, with page numbers added, in the current issue of the journal.

ii) Corrections
Before issue release: prior to issue release, corrections are directly made to the original, published version of the article on the journal’s website. A note will also be added to the article and to the abstract page, which tells the reader that an updated version was uploaded. The original version is preserved and will remain accessible on the journal’s homepage.
After issue release: any corrections to published articles have to be published, with page numbers added, in a separate correction notice in the current issue of the journal. In case that a reader approached the editorial office or the editor-in-chief of a journal as he/she found an article questionable, the editorial office may invite the reader to write a short and reasoned comment on the article. After consideration and review by the editorial board, the comment may be published, in which case the editorial office will approach the authors of the article in question and invite them to prepare a reply. If the reader’s complaints are substantiated, the authors or the editorial office may consequently publish a correction or retract the paper entirely.

iii) Retractions
Sometimes, an article may present results or contents that are incorrect, misrepresented, carelessly prepared, intentionally falsified or plagiarized. Such articles threaten the integrity of scientific records and need to be retracted. When editors are alerted of possible scientific misconduct, the editorial office and the editor-in-chief will organize a careful investigation with authors, editorial board members, institute authorities or other parties (as appropriate), and will make a decision on a possible retraction of the original publication. If a retraction is published, it will officially replace the original publication on the website. The original publication is amended with a “RETRACTED” watermark, but will still available on the journal’s website for future reference. However, retracted articles should not be cited and used for further research. The retraction is published, with page numbers added, as a separate item in the current issue of the journal, so that after issue release, the retraction can be picked up by indexing & abstracting services.

3. Peer review / responsibility for the reviewers

During the submission process, authors have the possibility to suggest potential reviewers with the appropriate expertise to review the manuscript. The editors will not necessarily approach these referees. The corresponding author provides detailed contact information (name, affiliation, e-mail address) of these proposed referees. The proposed referees must not have any conflict of interests regarding the research, the authors and/or the research financial supporters. Authors may identify appropriate Editorial Board members of the journal as potential reviewers. Reviews should be conducted objectively. Perspective of the referees should be clearly stated with supporting arguments. Work that has not been cited by the authors should also be identified by the reviewer. In case of any similarities between the manuscript and another published paper, the referee should notify the editor regarding the issue. All manuscripts received by the referee should be treated as confidential thus, should not be shown or discussed with others.

4. Editorial responsibilities

Manuscripts submitted to journals are privileged communications that are authors’ private, confidential property, and authors may be harmed by premature disclosure of any or all of a manuscript’s details. Editors therefore must not share information about manuscripts, including whether they have been received and are under review, their content and status in the review process, criticism by reviewers, and their ultimate fate, to anyone other than the authors and reviewers. Editors must also make clear that reviewers should keep manuscripts, associated material, and the information they contain strictly confidential.

Based on the comments and advices of the peer-reviewers, editors will make a decision to accept, reject, or to ask authors to revise the manuscript. Editorial decisions should be based on the relevance of a manuscript to the journal and on the manuscript’s originality, quality, and contribution to evidence about important questions. Those decisions should not be influenced by personal relationships.

5. Publishing ethics issues

The editors of this journal take the responsibility to enforce a rigorous peer-review process together with strict ethical policies and standards to ensure to add high quality scientific values to the field of scholarly publication. Unfortunately, cases of plagiarism, data manipulation, inappropriate authorship credit, and the like, do arise. The editorial board takes such publishing ethics issues very seriously and treats such cases with a zero tolerance policy.

Authors wishing to publish their papers are asked to abide to the following rules:

- Any facts that might be perceived as a possible conflict of interest of the author(s) must be disclosed in the paper prior to submission.
- Authors should accurately present their research findings and include an objective discussion of the significance of their findings.
- Data and methods used in the research need to be presented in sufficient detail in the paper, so that other researchers can reproduce the work.
- Authors need to have the raw data readily available for presentation to the referees and the editors of the journal, if requested. Authors need to ensure appropriate measures are taken so that raw data is retained in full for a reasonable time after publication.
- Simultaneous submission of manuscripts to more than one journal or conference proceeding is not tolerated.
- Republishing content that is not novel is not tolerated (for example, a translation of a previously published work in another language will not be accepted).
- If errors and inaccuracies are found by the authors after publication of their paper, they need to be promptly communicated to the editors of this journal so that appropriate actions can be taken. Please refer to our policy regarding publication of publishing addenda and corrections.
- The submitted manuscript should not contain any information that has already been published. If authors include already published figures or images, they must obtain the necessary permission from the copyright holder to publish under the Creative Commons Attribution (CC-BY) license.
- Plagiarism, data fabrication and image manipulation are not tolerated.
- Plagiarism includes copying text, ideas, images, or data from another source, even from your own publications, without giving any credit to the original source.
- Reuse of text that is copied from another source must be between quotes and the original source must be cited. If a study's design or the manuscript's structure or language has been inspired by previous works, these works must be explicitly cited.

If plagiarism is detected during the peer review process, the manuscript may be rejected. If plagiarism is detected after publication, the editorial office may publish a correction or retract the paper.

The editorial office will investigate any allegations of publication misconduct and may contact the authors' institutions or financial supporter if necessary. If evidence of misconduct is found, appropriate action will be taken to correct or retract the publication. Authors are expected to comply with the best ethical publication practices when publishing.

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